33 modules. 7 core areas.
One system.

Everything your business needs to run — sales, stock, purchasing, manufacturing, accounting and reporting — all connected, all on your own server.

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🛍️

Sales & CRM

Manage every stage of your sales process — from first quote to final payment — in one joined-up workflow.

10 features
👥
Customers & Contacts
  • Company details, multiple contacts, delivery addresses
  • Credit limits, payment terms, transaction history
  • Segment by type or region for targeted pricing
📋
Quotes
  • Branded PDFs with expiry dates and discount lines
  • Email directly from the system with one click
  • Convert to sales order instantly — no re-entry
🧾
Proforma Invoices
  • Request payment before goods are dispatched
  • Created from quotes or sales orders in one click
  • Clearly marked as non-VAT until goods leave warehouse
📑
Sales Orders
  • Automatic stock availability check on confirmation
  • Line-level fulfilment tracking
  • Partial shipments and back-orders fully supported
🚚
Dispatches & Delivery Notes
  • Pick and pack against a sales order in one step
  • Printable delivery note generated automatically
  • Stock updates instantly on dispatch
💷
Invoices & Credit Notes
  • VAT invoices raised directly from dispatches
  • Invoice always matches what was actually sent
  • Full or partial credit notes with clean audit trail
🔁
Recurring Invoices
  • Weekly, monthly or annual billing schedules
  • Auto-generated and emailed on schedule
  • Ideal for retainers and maintenance contracts
📊
Customer Statements
  • All open and settled transactions for any date range
  • Email to all customers at month-end in one click
  • Effective for chasing overdue accounts
🔔
Payment Reminders
  • Automated emails at configurable overdue intervals
  • 3 escalating templates: friendly, firm, final notice
  • All templates fully editable to match your tone
🌐
Customer Portal
  • Secure customer login — no extra licence needed
  • Self-service access to quotes, orders and invoices
  • Reduces inbound calls and support emails
📦

Stock & Warehouse

Real-time inventory across every location — from whole-warehouse view down to individual bin shelves.

6 features
🏷️
Products & Catalogue
  • SKU, barcode, description, unit of measure, images
  • Sale, trade and wholesale price tiers
  • Organise into categories for reporting and browsing
📉
Stock Levels & Movements
  • Every goods-in, goods-out and adjustment recorded
  • On-hand, allocated and available columns always live
  • Complete, tamper-proof movement audit trail
🏗️
Multi-Warehouse & Transfers
  • Unlimited warehouse locations
  • Guided transfer workflow between locations
  • In-transit quantities tracked until receipt confirmed
📍
Bin & Location Management
  • Sub-divide warehouses into aisles, bays and shelves
  • Assign products to default pick and put-away bins
  • Eliminates warehouse treasure hunts for your team
🔢
Stock Takes
  • Guided full or partial count workflow
  • Print count sheets or count on a mobile device
  • Discrepancies reviewed before management commits
🔍
Serial & Batch Tracking
  • Serial numbers per individual unit
  • Batch numbers for groups of products
  • Full traceability from supplier delivery to customer shipment
🛒

Purchasing

From supplier selection to invoice payment — fully connected to your stock levels and accounts.

5 features
🤝
Suppliers
  • Contact details, payment terms, currency, lead times
  • Multiple supplier contacts per account
  • Purchase history and YTD spend visible at a glance
📝
Purchase Orders
  • Branded PO PDFs with your business details
  • Email directly to supplier from within LAMA ERP
  • Delivery date, terms and notes all included
📥
Goods Receipt
  • Full and partial receipts both supported
  • Stock levels update immediately on saving
  • Discrepancies between ordered and received flagged automatically
🧾
Supplier Bills & Payments
  • Three-way matching: PO → receipt → bill
  • Record payments with date and method
  • Aged creditor totals update in real time
⚠️
Reorder Report
  • All products below minimum stock level in one view
  • Shows preferred supplier and last purchase price
  • Convert directly to purchase orders in one action
🏭

Manufacturing

Plan production runs, track component usage and understand the true cost of your finished goods.

3 features
🗂️
Bills of Materials
  • Define components and quantities per finished product
  • Multi-level BoMs — sub-assemblies fully supported
  • Material cost calculated automatically from component prices
⚙️
Work Orders
  • Component availability checked before confirming run
  • Stock reserved automatically on work order creation
  • Progress tracked at line level through production
🔩
Assembly & Component Tracking
  • Components consumed and finished goods added in one action
  • Finished item cost calculated from components + labour
  • Full material traceability from raw to finished goods
📒

Accounting & Finance

A full double-entry accounting engine built in — every invoice and payment posts the correct entries automatically.

6 features
🗃️
Chart of Accounts
  • Pre-built UK chart of accounts included
  • Assets, liabilities, equity, income and expenses
  • Add, rename or archive accounts to match your structure
📓
Journal Entries
  • Post manual journals for adjustments and accruals
  • Fully auditable with user, date and reference
  • System-generated journals locked against editing
🏦
Bank Reconciliation
  • Import bank statements via CSV
  • Auto-matches transactions to receipts and payments
  • Unmatched items highlighted for month-end review
🌍
Multi-Currency
  • Invoice in GBP, EUR, USD and any other currency
  • Exchange rates configurable per currency or per transaction
  • FX gains and losses posted to dedicated account
🧮
VAT Management
  • Standard, reduced, zero rate and exempt all supported
  • Cash accounting and flat rate scheme included
  • VAT summary report ready for HMRC quarterly return
📅
Payment Terms
  • Configurable per customer and per supplier
  • Due dates calculated automatically on all documents
  • Drives aged debtor and creditor reports
📈

Reporting

13 built-in business reports. Every one filterable by date range, exportable to CSV and printable from the browser.

13 reports
💰
Sales Report
  • Revenue by period, customer, product or salesperson
  • Filter by invoice date or payment date
  • Identify top customers and best-selling products
🛍️
Purchase Report
  • Total spend by period, supplier or product category
  • Compare purchase costs over time
  • Identify where your money goes each month
⏱️
Aged Debtors
  • Outstanding invoices grouped by age bucket
  • Current, 30, 60 and 90+ days
  • Essential for credit control and cash flow management
📤
Aged Creditors
  • Outstanding supplier bills by age
  • Know what you owe and when it's due
  • Helps your team manage cash flow confidently
🏷️
Stock Valuation
  • Current stock value at cost price (FIFO)
  • Broken down by product, category and warehouse
  • Exportable for management accounts
🔄
Stock Movement
  • Every stock in and out for any date range
  • Filter by product, warehouse or movement type
  • Complete audit trail for discrepancy investigations
🚨
Low Stock Report
  • All products below minimum stock level
  • Filter by warehouse or preferred supplier
  • Feeds directly into the reorder workflow
📊
Profit & Loss
  • Income vs cost of sales vs overheads for any period
  • Gross profit and net profit clearly shown
  • Auto-generated from accounting transactions
🏛️
Balance Sheet
  • Assets, liabilities and equity at any chosen date
  • Automatically compiled from your accounting data
  • No manual preparation required
🧾
VAT Summary
  • Output VAT, input VAT and net payable
  • Formatted for HMRC quarterly return
  • Filter by any tax period
📃
Customer & Supplier Statements
  • All transactions for any customer or supplier
  • Invoices, credit notes and payments in one view
  • Printable or emailable with one click
⚖️
Trial Balance
  • All ledger accounts with debit and credit totals
  • Run for any date range
  • Verify books are in balance before final accounts
⚙️

System & Admin

Designed to be managed by a business owner, not a dedicated IT administrator. Clear, accessible settings throughout.

8 features
🔐
User Roles & Permissions
  • 5 built-in levels: Admin, Manager, Accounts, Warehouse, Sales
  • Restrict sensitive areas like pricing to authorised staff
  • Assign roles per user across unlimited accounts
🖨️
Document Templates
  • Customise quotes, invoices, POs and delivery notes
  • Add your logo, brand colours, header and footer
  • Preview before saving — no coding required
📧
Email & SMTP
  • Configure your own mail server or use SendGrid / Mailgun
  • Send documents directly from LAMA ERP
  • Test connection from the settings panel before going live
🔌
API Keys & Webhooks
  • Generate API keys for external integrations
  • Push events (new order, invoice paid, low stock) to your endpoints
  • Extend LAMA ERP without touching core code
📋
Audit Log
  • Every create, update and delete logged with user and timestamp
  • Before and after values captured for every change
  • Read-only — cannot be edited or deleted
🔔
Notifications
  • In-app alerts for new orders, overdue invoices, low stock
  • Configure which events notify which roles
  • Bell icon shows unread count in the top bar
🔄
Auto-Updates
  • Checks for new releases automatically
  • Apply updates from the admin panel with one click
  • Database migrations run safely in the background
🔑
Licence Management
  • View activation status, renewal date, update entitlement
  • Transfer licence to a new server without losing data
  • Multi-site activations managed from one dashboard

See every feature in action

Book a demo and we'll walk you through the modules relevant to your business.

Get in Touch Book a Demo

All modules · Local or cloud install · UK VAT ready · Your data stays on your server